Privacy Policy
Privacy Policy
Effective Date: June 9, 2025
Contact: info@thehub-lb.org
This Privacy Policy outlines how The Hub LB ("Company", "we", "our", or "us") handles data in relation to the use of its internal automation tool, the n8n Integration AI Agent ("n8n Integration").
This policy applies strictly to internal use of the AI agent and governs how we process advertising interaction data within automated workflows powered by n8n and OpenAI.
1. Scope of the AI Integration
The n8n Integration is an internal AI system used to:
Analyze user interaction data from ad campaigns
Generate automated insights for marketing optimization
Operate as part of backend automation via the n8n platform
It is not exposed to external users, and no direct interaction with the AI is permitted outside of approved internal workflows.
2. Types of Data Processed
The AI agent may process the following types of non-personal, anonymized, or aggregated data:
Clicks, impressions, and conversions from ads
Campaign metadata (e.g., timestamps, traffic sources, ad ID)
Summary statistics for performance analysis
No personally identifiable information (PII) is intentionally collected, stored, or processed by the AI agent.
3. Data Source and Collection
All data processed by the n8n Integration is:
Collected from internal ad platforms, analytics tools, or tracking pixels
Used solely for performance analysis and improvement of ad campaigns
Restricted to team members with appropriate system access
4. Third-Party Services
The AI functionality is powered by OpenAI, and processed data is transmitted securely via API to generate automated insights.
Use of OpenAI is subject to:
We ensure that only non-sensitive, anonymized data is transmitted through the OpenAI API.
5. Data Security
We implement appropriate technical and organizational safeguards to protect data processed by the n8n Integration, including:
Access control to automation workflows
API key management and secure storage
Internal audits and activity logging
Compliance with relevant internal data handling policies
6. Data Retention
Data processed by the n8n Integration is retained only as long as necessary to fulfill its analytical purpose and in line with The Hub LB’s data retention policies. We regularly review and purge unused or outdated data.
7. Employee Responsibility and Access
Only authorized personnel have access to the n8n Integration workflows. All employees must:
Follow internal data handling and confidentiality guidelines
Refrain from inputting personal or sensitive data into the AI system
Report any misuse or potential risks to the data protection lead
8. Updates to This Policy
We may revise this Privacy Policy periodically. Any changes will be communicated internally and documented with updated version dates.
9. Contact
For questions about this Privacy Policy or our data practices, contact:
📩 info@thehub-lb.org